Assigning Unity EdLab Editor seats

The dashboard displays a lot of useful information, like the number of allocated/unallocated seats, the breakdown of student and instructor assignments, and a history of the most recent actions.

The dashboard is also a place to see information about each seat assignee and add more.

To protect student privacy and give instructors more flexibility in the classroom, EdLab Roster allows IT admins to distinguish users as either ‘Standard’ or ‘Anonymous.’ Standard users have open fields to input the actual names, emails, and passwords of users.

As a school Unity EdLab admin, you can invite students and staff to use the Unity EdLab Editor by assigning seats using the EdLab Roster.  

There are two ways to assign unallocated seats, manually and via CSV/Excel file. Manual additions are meant to quickly and easily add a single user.

To assign a seat manually, click the ‘Add New’ button and select ‘Add Manually’.

Fill out the information of the student or educator in the form provided, and click the ‘Save Changes’ button.

The following video is a walkthrough of adding teachers and students to a school.

Newly added students/instructors will receive information on how to activate their accounts within one hour. Encourage them to bookmark the login site for easy access in the future.

Another way to assign unallocated seats is via bulk creation. Please note that only anonymous users can be created using this method.

To add users in this way, click the ‘Add New’ button and select ‘Bulk create anonymous students.

A window will pop up prompting you to specify the number of anonymous users you would like to create. Click ‘Save Changes’ to confirm the addition.

To easily share login information with students, you can click the ‘Export Users’ button to create a .txt file with usernames and passwords which can then be distributed physically or electronically.

The other way to assign unallocated seats is via CSV/Excel file. This is helpful when trying to allocate a large number of seats, like for an entire class of students.

To assign seats using a CSV/Excel file, click the ‘Add New’ button and select ‘Upload from CSV/Excel’.

A window will pop up prompting you to upload a CSV file. You can also download the proper file formatting from the link provided.

The following information is required for the CSV/Excel file:

• First name
• Last name
• Email
• Role (either ‘Student’ or ‘Instructor’)

Once you’ve uploaded your file, the information should be automatically added to the table on the dashboard. Click the ‘Save Changes’ button to finish.

Newly added students/instructors will receive information on how to activate their accounts within one hour. Encourage them to bookmark the login site for easy access in the future.